Planning a long-distance move? Chances are you’ve already hit a wall of decision fatigue: Should you hire movers? Which ones? How do you compare moving estimate quotes that don’t really compare? And how do you avoid being scammed or overcharged?
It’s a lot.
Especially if it’s your first time.
You’re not just packing boxes. You’re packing up a life. Maybe you’re relocating for a new job in a new city. Maybe it’s about being closer to family, or getting a fresh start. With every decision, there’s pressure to get it right.
Whether you’re transitioning from Avon to Ann Arbor, MI or Fishers to Fort Myers, FL this post will walk you through how to pick a long-distance moving company that fits your budget and your standards, without compromising your peace of mind. From spotting red flags to saving money, we’ll help you make a confident, informed decision… step-by-step.
What Counts as a Long-Distance Move?
Not every cross-country mover or move farther over 100 miles or across state borders. In practical terms, that means:
- Moving from Greenwood to Tampa, FL to be closer to aging parents or escape Midwest winters
- Relocating to Madison, WI for a new job, graduate school, or a change of pace
- Starting fresh in Chicago. IL or Cincinnati, OH after outgrowing your space or craving a more urban lifestyle
If the process takes more than a day of travel or involves crossing state lines, it’s long distance, and comes with different questions, costs, and planning timelines than a local move.
What Makes a Move Affordable—or Not?
It’s tempting to focus on the bottom-line price when you get your first estimates. Keep in mind, however, that the cheapest option isn’t always the most affordable in the long run. Here’s what actually drives rates:
- Distance: The farther you go, the higher the fees, usually calculated by mileage.
- Weight or Volume: More stuff equals a heavier (and pricier) load.
- Services: Full-service relocation packages (packing, loading, unloading) costs more than hybrid or labor-only options.
- Timing: Peak times like summer weekends or month-ends drive up rates.
- Access: Stairs, long carries, or tricky parking add to the expense.
Busy Bee Movers sits in the mid range for pricing —not the cheapest but known for transparency, reliable service, and hands-on care from a locally owned team.
Vetting Movers Like a Pro: A Step-by-Step Guide
Hiring a moving company shouldn’t feel like a gamble, especially when you’re trusting them with everything you own. But with the right approach, you can cut through the noise, ask specific questions, and avoid costly surprises. Here’s how to vet potential vendors.
Get Multiple Estimates
Price is important, but so is knowing what’s actually included. Getting three-to-five bids allows you to spot lowball estimates that cut corners and overblown estimates that don’t match the service. Always compare apples to apples.
- Weight or cubic footage estimate
- Fuel and labor charges
- Equipment and packing support
- Insurance or valuation protection
- Extra fees for stairs, storage, or long carries
Verify Licensing and Insurance
Long-distance transporters are required by federal law to be registered with the FMCSA and carry a valid USDOT number. But don’t stop there. You can dig deeper. A licensed mover should be fully insured, easy to verify, and transparent about their coverage.
- Use the FMCSA Mover Search Tool to confirm license and safety records
- Make sure the company name matches what you see online and on your bid
- Ask for proof of cargo insurance and valuation coverage
- Avoid movers without a clearly listed USDOT number or physical address
Read Real Reviews
Online reviews are one of the fastest ways to gauge a company’s reliability, but only if you know what to look for. Skip the fluff. Focus on local, recent feedback that reflects the type of relocation you’re planning.
- Check Google, BBB, and Yelp for up-to-date reviews from real customers
- Look for consistent praise or red flags around performance, price, and follow-through
- Be cautious with companies that have multiple name changes or no online footprint
Ask Smart Questions
Even a great-looking quote doesn’t tell the whole story. A quick phone call can reveal a lot about how a company communicates and whether they’re upfront about what they offer. Don’t be afraid to dig in.
- What valuation coverage do you offer?
- Will my items be subcontracted or transferred to another truck?
- Are your movers employees or temporary labor?
- What happens if delivery is delayed?
- Are there cancellation or change fees?
Review Your Contract Carefully
Before you book, get everything in writing. A proper contract—also known as a Bill of Lading—should clearly spell out your package, pricing, and expectations. If anything feels vague or missing, ask for clarification before you sign.
- Pickup and delivery dates
- Services included (packing, loading, etc.)
- Total price and payment terms
- Valuation coverage and insurance options
- Any exclusions, conditions, or cancellation policies
Warning Signs for an Unreliable Moving Company
It’s easy to get overwhelmed by flashy websites or too-good-to-be-true prices but appearances can be misleading. Some companies cut corners, overpromise, or operate without the proper licenses and accountability. Paying attention to a few key warning signs can help you avoid costly missteps and unnecessary stress. Trust your gut and watch out for these red flags:
- Large upfront deposits (more than 20%)
- Unmarked trucks or rental vans
- Vague or missing contracts
- Cash-only payments
- No physical business address
- No USDOT number listed
How to Protect Your Belongings and Your Budget
Most people don’t realize that the basic coverage included with most long-distance moves, called Released Value Protection, offers minimal reimbursement if something goes wrong. At just $0.60 per pound per item, it won’t come close to covering the true value of your belongings. To safeguard items like electronics, heirlooms, or furniture sets, consider upgrading to Full Value Protection. It adds to your upfront price but can spare you thousands if anything gets damaged or lost. Being proactive about coverage gives you peace of mind and more control over how your items are handled.
- List high-value items in advance
- Consider third-party insurance if needed
- Ask companies to explain all options clearly
Smart Budget-Saving Strategies for Long-Distance Moves
Every dollar counts when you’re planning a long-distance move, especially when you’re also facing new rent, deposits, or travel expenses. The good news? You don’t have to sacrifice quality to stay on budget. These smart strategies can help you save where it matters most.
Declutter Before You Pack
The less you bring, the less you pay. Long-distance hauls are often priced by weight or volume. Now’s the time to let go of those Halloween costumes from five years ago or those books you are never going to actually read. Sort your belongings room-by-room and set aside anything you haven’t used in the past year. Sell valuable items online, donate to local organizations, and recycle what you can’t repurpose. You’ll reduce both stress and expense on the big day.
Use Free or Low-Cost Packing Materials
Don’t spend a fortune on boxes and bubble wrap. Start collecting free boxes from grocery or liquor stores, or put the call out on your Facebook freecycle group. Use what you already own—plastic bins, suitcases, laundry baskets—to transport lightweight or soft goods. Towels, blankets, and clothing can protect breakables without adding to your packing supply bill. Just be sure to label everything clearly.
Move During Off-Peak Times
Timing can significantly impact your cost. Movers are busiest (and most expensive) in the summer, on weekends, and at the end of each month. If you can, schedule your trip for a weekday in the middle of the month, especially between October and April. You’ll save money and have better luck securing your preferred time slot and crew.
Consider a Hybrid Move
If a full relocation package feels out of reach, a hybrid option can help you control budget impact without taking on the hardest parts yourself. You pack your own boxes and professional movers handle the loading, transport, and unloading. This approach is ideal for people with more time than energy, or those who want to save on labor without compromising safety or efficiency. Busy Bee offers flexible solutions to meet you where you are.
Book Early
Don’t limit your options by waiting until the last minute. Movers book up quickly during busy seasons, and pricing often climbs as availability tightens. Booking early gives you time to compare estimates, secure your preferred date, and plan logistics without added pressure. It’s one of the simplest ways to save money—and your sanity.
Final Checklist: Booking the Right Mover
You’ve done your homework, compared your options, and now it’s time to make a decision you can feel good about. This final checklist is designed to help you slow down, double-check the essentials, and make the choice. If something feels off, don’t ignore it. Trust the research you’ve done. Here’s what to confirm before signing on the dotted line:
- Define your needs (full-service, hybrid, etc.)
- Get 3-5 quotes with all services listed
- Verify licensing and insurance
- Ask direct questions and read reviews
- Review and understand your contract
- Schedule early and stay organized
Long-distance moves are a big deal but they don’t have to be a big mess. By taking your time, asking smart questions, and watching for warning signs, you can find a mover that fits your budget and gives you peace of mind.
Busy Bee Movers is proud to help first-time and seasoned movers alike plan with confidence. Call today to talk with a real person and get a personalized quote—no pressure, just honest help.
